To view this on the COS website, click here [[https://conventionofstates.com/files/town-hall-events-guide-1|town-hall-events-guide-1]] To download the pdf file from the COS website, click here [[https://conventionofstates.com/files/town-hall-events-guide-1/download|Town_Hall_Events_Guide.2_24_(1).pdf]] ---- ====== Town Hall Events Guide ====== Attachment: 4101/Town_Hall_Events_Guide.2_24_(1).pdf | \\ \\ \\ \\ {{:public:cb_mirror:files_24020_pdfto001.png?nolink&918x1187|}}\\ \\ **Venues: Potential meeting spaces can be found at:**\\ \\ • Libraries\\ \\ • Senior/RetirementCenters\\ \\ • CommunityCenter\\ \\ • American Legion, AmVets or VFWHalls\\ \\ • Churches\\ \\ • Community Rooms at Banks or local restaurants\\ \\ • Private clubs such as the Elks, Eagles, and Moose lodges\\ \\ • Older movie theaters\\ \\ • Hotels\\ \\ • Golf Club\\ \\ • Grange Halls\\ \\ • Chamber of Commerce (is someone on your team a member?)\\ \\ • Title Company(is someone on your team a realtor or broker?)\\ \\ • Local gym\\ \\ • Civic Center\\ \\ • Indoor training and shooting range\\ \\ • Local utility company, i.e.Electric Co-op\\ \\ • Fire department, Fire Hall\\ \\ Should be procured at the beginning of a 6-week plan, making sure requests to National\\ \\ are submitted with a 3-week window before payment is due\\ \\ **Volunteers needed for:**\\ \\ • Setup\\ \\ • Cleanup\\ \\ • Sign-in table- to collect email and phone numbers of attendees for follow-up\\ \\ • Refreshment table- water, co\\ \\ ff\\ \\ ee (health code issues could come into play with food) \\ \\ • Stationary and Stamp table- provide stationary and stamps to attendees to write to\\ \\ their legislators on the spot, have names/addresses of legislators visible on this table\\ \\ • Literature table\\ \\ **Headliners**\\ \\ Submit requests for headliners well in advance of event\\ \\ **RSVP**\\ \\  \\ \\ **system**\\ \\ When headliners are participating, an RSVP system is wise to use\\ \\ **Town Hall Events Guide**\\ \\ Rev. 2/29/24\\ \\ Page 1 of 2\\ \\ \\ \\ {{:public:cb_mirror:files_24020_pdfto002.png?nolink&918x1187|}}\\ \\ **Certificates of Insurance**\\ \\ Some venues will require a Certificate of Insurance. This can be requested by\\ \\  g an Event Payment Request Form to\\ \\ \\ \\ , along with documents from the venue showing the specifics\\ \\ of the coverage they require.\\ \\ **Security**\\ \\ Some venues will charge for providing security for your event. Check contracts or\\ \\ agreements for the specifics and costs for this.\\ \\ **Alcohol**\\ \\ It is the policy of Convention of States to not provide or o\\ \\ ff\\ \\ er alcohol at COS sponsored\\ \\ events.\\ \\ **Equipment**\\ \\ For venues that have equipment available, consider the following:\\ \\ • Podium\\ \\ • Microphone and Speakers\\ \\ • Can your event be recorded?\\ \\ • Can you live-stream the event?\\ \\ • Folding chairs\\ \\ • COS banners and tablecloths\\ \\ • American flag\\ \\ **Advertising**\\ \\ The following are possible ways to advertise your town hall:\\ \\ • Emails\\ \\ • Text blasts\\ \\ • Social Media\\ \\ • Flyers in local businesses\\ \\ • Possible PSA on radio?\\ \\ • Local political party, gun club newsletters\\ \\ • Paid radio ads or social media ads\\ \\ • Personal email accounts- send an announcement to all your contacts\\ \\ • Telepatriot missions to our supporters\\ \\ Rev. 2/29/24\\ \\ Page 2 of 2| ---- | __Page Metadata__ || |Login Required to view? |No | |Created: |2024-03-05 20:47 GMT| |Updated: |2025-03-06 00:00 GMT| |Published: |2024-03-26 07:00 GMT| |Converted: |2025-11-11 12:29 GMT| |Change Author: |Anthony Kuhlmann | |Credit Author: | |